New Product Intake

Product Identity

Product Name ?Enter the product name exactly as it appears on the vendor invoice. The marketing team will update the ECOM name later if needed.

As it appears on the vendor invoice

Manufacturer/Vendor ?The company that makes or supplies this product. Choose from existing vendors or select "Other" to add a new one.

Vendor/Manu SKU ?The manufacturer's own part number or model code. Found on the vendor invoice or product spec sheet.

Category ?Coffee: beans, pods, brew packs, powders, creamers, sugars, tea
Break Room: snacks, candy, cups, lids, oatmeal, water bottles
Zer0 Waste Pantry: compostable cups, napkins, trail mix, pantry items
Eco-Custodial: soap, cleaners, trash bags, waste bins

Sub-Category ?Narrows down where this product lives on the website. Options change based on the category you selected above. Choose "Other" if none fit.

Product Details

Product Description ?A short paragraph describing what this product is and who it's for. Empire will use this to write the Shopify listing copy.

Ingredients (food/beverage only) ?Required for food and beverage products. Copy directly from the product packaging. Skip this for equipment and supplies.

Pricing & Unit

Sell Price (what we charge) ?The price customers see on shop.hydr8.us. Include the dollar sign. If unsure, check comparable products on the Shopify store.

What customers pay on Shopify

Case Cost (what we pay vendor) ?Our wholesale cost from the vendor invoice. This is internal only and never shown to customers.

Cost from the vendor invoice

Unit / Pack Size ?How the product is sold (e.g. "bx of (18) 2.5-oz bags"). This becomes the variant name customers see in Shopify.

Becomes the variant name in Shopify

Weight (lbs) ?Shipping weight of one unit in pounds. Used for shipping rate calculations. Check the vendor spec sheet if unsure.

Hydr8 SKU ?Auto-suggested based on category. You can override if needed, but the number must be unique.

Must be unique. Select a category to auto-suggest.

Taxable? ?Choose Yes unless you are certain this item is tax-exempt (e.g. unprepared food, coffee beans, tea). When in doubt, select Yes. The accounting team will assign the final tax category in Shopify before the product goes live.

Coffee/food = exempt in NY/NJ

Availability ?Current stock status. "Not Pre-Stocked" means we order it from the vendor only when a customer places an order.

Product Image

Upload Image ?Optional. A clean product photo on a white or plain background. Large images are auto-compressed. No screenshots, blurry photos, or watermarked vendor images.

Accepted: JPG, PNG, or WebP. Large images are automatically compressed. Use a clean product photo on a white or plain background. Do not upload screenshots, blurry photos, images with text overlays, or copyrighted images from vendor websites.

Context

Tags ?Select all that apply. These help customers find the product on the website. Empire will add additional tags during listing creation.

Select a category first

Select all that apply. + Add custom tag

Notes & Other Important Info ?Optional. Expiration dates, shelf life, delivery lead time, freight requirements, replaces an existing product, vendor quirks, special storage needs, etc.